Billing Officer

The Billing Officer is tasked with ensuring accurate and timely billing, upholding financial controls, resolving any discrepancies, and guaranteeing compliance with company policies and relevant tax requirements. This position, reporting to the Treasury and Accounts Receivable Manager, plays a crucial role in supporting the finance department's billing, cashiering, and payment allocation functions. Candidates should be detail-oriented with a strong background in accounts receivable.

1. Prepare and process invoices accurately and promptly, adhering to client contracts, price lists, billing procedures, and specific client needs.
2. Verify billing information against supporting documents, service records, approved rates, and client requirements before generating invoices.
3. Ensure timely issuance of invoices and receipts through appropriate systems, including eTIMS, in compliance with tax regulations.
4. Assist in the accurate processing and reconciliation of daily cash transactions, ensuring proper and timely closure of cashiering drawers.
5. Support the verification and banking of cheques, processing of voided cash receipts according to approved procedures, and preparation of cashiering and treasury reports.
6. Monitor outstanding cash transactions and follow up on discrepancies or unaccounted collections for timely resolution.
7. Process customer payments accurately and promptly, allocating them to relevant invoices and customer accounts with appropriate documentation.
8. Verify payment details against bank statements, remittance advice, receipts, and other supporting documents.
9. Investigate and resolve billing queries, unapplied or unidentified payments, misallocations, and other discrepancies in a timely manner.
10. Maintain accurate, complete, and up-to-date records for financial reporting, reconciliations, and audit requirements.
11. Ensure proper custody and control of financial documents and records in line with company policies and procedures.
12. Ensure compliance with company policies, Health, Safety, and Environmental regulations, and all statutory requirements including ISO, audit, and finance/accounting standards.
13. Perform other duties as assigned by the supervisor or management.

1. Hold a Bachelor’s degree in Accounting, Finance, or a related business field.
2. Possess at least two (2) years of relevant experience in accounts receivable or general accounting.
3. Demonstrate a good understanding of accounting principles and accounts receivable processes.
4. Be proficient in Microsoft Excel and other Microsoft Office applications.
5. Exhibit strong numerical, analytical, and reconciliation skills.
6. Maintain a high level of accuracy and attention to detail.
7. Possess good organizational skills and the ability to manage competing priorities.
8. Have strong communication and interpersonal skills.
9. Uphold high standards of integrity, confidentiality, and accountability.
10. Be capable of working both independently and collaboratively within a team.
11. Show flexibility and willingness to work across multiple finance functions.