Finance Assistance

Trócaire is an Irish Catholic Church charity established in 1973 to address the suffering of people in the world's poorest regions.

This role provides crucial support to the finance department, working closely with various finance and administration personnel. The primary objective is to ensure financial procedures and guidelines are adhered to, facilitate efficient payment processing, maintain accurate financial records, and assist with audit preparations for the Somalia programme.

1. Ensure payment requests comply with finance procedures and guidelines.
2. Prepare monthly batch uploads for taxi and flight expenses for review and system upload.
3. Verify all digital payment documents are stamped "paid."
4. Support the Head of Finance in reviewing weekly bank statements for Mogadishu and completing monthly checklists.
5. Assist the Finance Officer with monthly statutory returns filing.
6. Provide administrative and clerical support to the finance department.
7. Undertake other duties as directed by the Programme Finance Manager.
8. Support digital payment processing and maintain organized folders for all financial documents, including invoices, receipts, bank statements, reports, and contracts.
9. Assist Somalia Programme Support Officers with monthly review, cleanup, and merging of finance documents using PDF rights.
10. Ensure timely retrieval of documents for financial reporting, internal and external audits, and other requirements.
11. Support the Finance team in maintaining an up-to-date digital payments finance folder, ensuring all payment records and supporting documents are filed and monthly filing is completed.
12. Maintain a monthly timesheet folder for Somalia staff and follow up on timely submissions.
13. Ensure archived finance correspondence documents are properly filed in the box folder for easy retrieval.
14. Maintain a dedicated folder for statutory returns-related payments.
15. Collaborate with finance team members for efficient document handling and filing.
16. Support the Head of Finance in updating the audit tracker for the Somalia programme.
17. Liaise with Programme Accountants to facilitate retrieval of sample documents for Project audits, ensuring files are categorized and indexed.
18. Support updating Salesforce with final audit reports at project and organizational levels.

1. Degree or higher Diploma in finance or a related field, and/or CPA Section II.
2. Working experience at Trócaire for a minimum of 6 months is an added advantage.
3. Strong computer skills, including proficiency in MS Office programs (Word, Excel, Outlook).
4. Ability to work independently while also being a strong team player.
5. Strong organizational skills, initiative, and ability to prioritize work.
6. Ability to perform multiple tasks with attention to detail.
7. Excellent oral and written communication skills for team members and partners.
8. Ability to show initiative and and take responsibility.
9. Possesses an unwavering sense of integrity.
10. Ability to engage effectively and respectfully with diverse team members and partners.
11. Commitment to and understanding of Trócaire’s Mission and values.
12. Ability to work with minimum supervision.
13. Cultural sensitivity and respect.
14. Flexible and willing to work additional hours when required.
15. High level of reliability, objectivity, and honesty.