Finance Associate

CHANCEN International Kenya is an organization involved in financing individuals, particularly 'Chancen Members,' through Income Share Agreements (ISAs). The company manages financial operations for itself and its affiliated entities.

This role is crucial for safeguarding CHANCEN's assets by overseeing and controlling all finance-related activities. Key areas of responsibility include daily accounting, managing cash flow and physical assets, preparing periodic management reports, handling procurement, and ensuring full compliance with regulatory and audit requirements.

1. Prepare PEI documentation, tuition fee invoices, and finance payment checklists for supervisor review and approval.
2. Support the day-to-day financial operations of Chancen Kenya, ensuring transactions are processed accurately and on time.
3. Generate and issue partnership and other receivables invoices using Xero.
4. Upload payment requests to ApprovalMax and track them through the approval workflow.
5. Review departmental requisitions against approved budget allocations to ensure budget availability and compliance before processing and approval.
6. Examine departmental disbursement reconciliations and follow up with departments and suppliers for eTIMS-compliant invoices.
7. Manage the secure filing and archiving of financial, contractual, and statutory documents in line with data protection and audit requirements.
8. Coordinate the onboarding of new staff onto the organization’s WIBA and pension schemes, ensuring timely registration and completion of all required documentation.
9. Assist with internal and external audits by preparing and providing requested financial schedules and supporting documentation.
10. Verify that all payments are properly supported by documentation and approved in line with the Delegation of Authority (DOA).
11. Support the implementation and maintenance of an effective records management system in Xero.
12. Reconcile petty cash records in Xero, ensuring every expense is supported by valid documentation.
13. Generate Partnership eTIMS invoices through the Chancen Kenya KRA portal.
14. Assist in preparing and filing monthly tax returns (VAT, Withholding VAT, and PAYE) on the KRA iTax portal within statutory deadlines.
15. Support month-end and year-end closing activities, including posting accruals, prepayments, and depreciation.
16. Prepare monthly bank reconciliations and support the reconciliation of accounts payable, accounts receivable, and petty cash.
17. Aid with budget tracking, variance analysis, and cash flow forecasting.
18. Maintain the fixed asset register, keeping asset records accurate and up to date.
19. Perform ad hoc financial analysis and reporting as requested.
20. Support in maintaining a compliance calendar covering statutory deadlines, tax filings, and financial reporting obligations.
21. Track and monitor the validity and timely renewal of statutory licenses, business permits, data protection licenses, and OSHA compliance certifications, ensuring adherence to applicable regulatory requirements.
22. Support the maintenance and periodic updating of the organizational risk register.
23. Support the implementation and continuous improvement of financial compliance processes.

1. Possess a Diploma or Bachelor’s degree in Accounting, Finance, or a related field, with at least CPA Part II qualification.
2. Must be a Kenyan citizen.
3. Have a minimum of 2 years of practical experience in accounting and financial management.
4. Demonstrate a high degree of accuracy and attention to detail.
5. Proficient in spreadsheets, Google Drive, and advanced Excel; hands-on experience with Xero or QuickBooks is an added advantage.
6. Possess excellent negotiation and communication skills, both verbal and written.