Accounting Assistant

Team Plus Limited is a leading outsourcing company based in Nairobi, Kenya, specializing in providing staffing solutions for the hospitality industry. They connect skilled professionals with suitable opportunities, aiming for client satisfaction and employee success.

The Accounting Assistant will play a crucial role in supporting the finance department by managing various accounting tasks. Key responsibilities include preparing casual payroll schedules, assisting with monthly payroll checks, generating and sending client invoices, and supporting VAT returns and statutory payments. The role also involves updating bank and M-PESA payment confirmations, following up on client payments, assisting with final dues, and maintaining accurate petty cash and office expense records. The assistant will also be responsible for organizing digital and physical accounting files and addressing employee payment inquiries with HR.

1. Prepare bi-monthly casual payroll schedules and confirm payments.
2. Assist with monthly payroll verification, including names, bank details, deductions, overtime, and leave.
3. Generate and dispatch approved client invoices, ETR/eTIMS invoices, and statements of account.
4. Support the preparation of VAT returns by managing sales, purchase/expense sheets, and supplier records.
5. Aid in statutory payments and reconciliations for PAYE, NSSF, SHIF, AHL, and HELB.
6. Update bank and M-PESA payment confirmations and compile pending-balances reports.
7. Follow up on client payments and outstanding balances.
8. Support final dues processing by verifying exit records, leave balances, and payment confirmations.
9. Maintain accurate records for petty cash and office expenses, including receipts.
10. Ensure digital and physical accounting files are complete, properly named, and organized.
11. Liaise with HR to resolve employee payment complaints.

1. Hold a Diploma or Degree in Accounting, Finance, or Commerce; CPA Part I or higher is advantageous.
2. Possess at least 1–2 years of experience in an accounting position.
3. Demonstrate working knowledge of KRA iTax, eTIMS, VAT, PAYE, NSSF, SHIF, and AHL.
4. Exhibit strong proficiency in Excel and Google Sheets; QuickBooks experience is a plus.
5. Show exceptional attention to detail, ensuring accuracy in all figures, dates, and client names.
6. Be capable of meeting strict monthly deadlines and meticulously following instructions.
7. Possess clear written English and professional communication skills for client interactions.
8. Be honest, discreet, and able to handle confidential information responsibly.