Finance Officer

Ability is a human rights-focused women’s rights movement organization in Kenya advocating for women and girls with disabilities, intersex persons, and women and girls with diverse SOGIESC identities.

Ability Trust is seeking a Finance Officer to manage financial records, process payments, and ensure compliance with donor agreements and statutory requirements. The role involves financial management, budgeting, donor compliance, and cross-departmental coordination.

1. Maintain accurate financial records and accounting systems
2. Process payments, invoices, petty cash, advances, and reimbursements
3. Prepare payroll vouchers and support documentation
4. Conduct monthly bank reconciliations and ledger reviews
5. Monitor expenditures against approved budgets and workplans
6. Prepare cash flow projections and expenditure analysis reports
7. Support asset register management and inventory tracking
8. Support annual, quarterly, and project budgeting
9. Prepare budget monitoring reports and variance analyses
10. Support financial forecasting and cashflow planning
11. Provide financial analysis for management decision-making
12. Track donor grants and expenditure trends
13. Support budget revisions and donor budget realignments
14. Prepare donor financial reports and supporting schedules
15. Ensure expenditures comply with donor agreements and procedures
16. Maintain organized grant files and verification documentation
17. Work closely with MEL teams for financial reporting alignment
18. Support proposal budgeting and financial planning
19. Ensure timely remittance and filing of PAYE, Withholding Tax, NHIF, NSSF, Housing Levy, VAT where applicable
20. Maintain compliance with statutory and donor requirements
21. Support internal and external audits
22. Prepare audit schedules and supporting documentation
23. Ensure procurement and payment processes comply with policy
24. Identify financial risks and compliance concerns
25. Maintain proper financial filing systems
26. Ensure confidentiality and data security
27. Maintain accurate procurement and contract documentation
28. Collaborate with program, operations, legal, MEL, ICT, and communications teams
29. Participate in work planning, procurement planning, and organizational reporting
30. Maintain high standards of integrity and accountability
31. Ensure ethical financial management and confidentiality
32. Report suspected fraud or misuse of resources

1. Bachelor’s degree in Finance, Accounting, Commerce, Business Administration, or related field
2. CPA-K certification required
3. Minimum 3 years’ experience in finance/accounting
4. Experience managing donor-funded grants and financial reporting
5. Strong understanding of NGO financial procedures
6. Experience with grant compliance and donor regulations
7. NGO experience is an added advantage
8. Proficiency in QuickBooks and computerized accounting systems
9. Strong Microsoft Excel and financial analysis skills
10. Budgeting and forecasting abilities
11. Knowledge of donor reporting requirements
12. Understanding of payroll management and statutory compliance
13. Strong communication and interpersonal skills
14. Excellent analytical and problem-solving abilities
15. High integrity and professionalism
16. Ability to work independently and in a fast-paced environment