Temporary Finance Officer

The Christian Health Association of Kenya (CHAK) is a national faith-based organization established in 1946. As a Non-Governmental Organization (NGO), CHAK is dedicated to supporting health services across Kenya.

The Temporary Finance Officer will be responsible for the effective financial management and implementation of the EIS Study Project. This involves providing comprehensive financial and operational support, including accurate accounting, timely financial reporting, payroll processing, payment management, reconciliations, and meticulous maintenance of financial records. The role ensures strict adherence to CHAK policies, donor requirements, statutory obligations, and established internal controls.

1. Prepare monthly management reports, expenditure analyses, and burn rate reports, monitoring budget utilization, investigating variances, and supporting financial forecasting.
2. Process monthly payroll for research assistants, verifying documentation, calculating statutory deductions, and submitting schedules for review and timely processing.
3. Coordinate M-Pesa platform replenishments, monitor balances, reconcile disbursements against approved schedules, investigate discrepancies, and resolve failed transactions.
4. Review and process payment requests for vendors, staff, and consultants, ensuring complete supporting documentation for invoices, imprests, advances, and claims.
5. Prepare month-end journals for review and approval.
6. Maintain complete and organized physical and electronic financial records, including scanning and uploading documents to the designated system (Doc IT), ensuring audit readiness.
7. Ensure all transactions comply with approved budgets, CHAK financial policies, donor rules, statutory requirements, and internal control procedures, escalating unsupported or ineligible expenditures.
8. Collaborate with the existing Finance Officer, project team, Payroll Accountant, Procurement, and IT teams, providing biometric registration support for field events and facilitating timely claim submission and payment.
9. Maintain accurate accounting schedules and registers, follow up on outstanding financial matters, and perform other assigned duties to support project implementation.

1. Bachelor’s degree in Finance, Accounting, or a related discipline.
2. Current Certified Public Accountant (CPA) qualification or equivalent professional certification.
3. At least three years of relevant experience in a busy finance and grants office managing multiple projects.
4. Practical knowledge of NGO financial management, project cycle management, donor rules and regulations, and statutory compliance.
5. Demonstrated experience in donor financial reporting, including expenditure reporting (E/R), human resources for health (HRH) reporting, and VAT-related matters.
6. Proficiency in financial software applications, with knowledge of Microsoft Dynamics 365 Business Central/Navision (NAV 365) being an advantage.
7. Strong financial reporting, budgeting, expenditure analysis, and reconciliation skills.
8. Good knowledge of payroll processing, statutory deductions, journal preparation, and payment management.
9. High levels of accuracy, integrity, accountability, and attention to detail.
10. Strong organizational, analytical, documentation, and records-management skills.
11. Effective communication, interpersonal, and coordination skills, with the ability to work collaboratively and meet strict deadlines.
12. Fluency in written and spoken English.