Data Clerk

Amref Health Africa, founded in 1957, is a leading public health organization based in Nairobi, Kenya. They are dedicated to improving health in Africa and support initiatives like KNEQAS for HIV/TB EQA panel production and expansion to other diagnostic areas.

Amref Health Africa is seeking a Data Clerk to support the KNEQAS program, which focuses on HIV/TB EQA panel production and expanding diagnostic scopes. The National Public Health Laboratory (NPHL) utilizes electronic PT systems, including modules for HIV viral load and early infant diagnosis. The successful candidate will be responsible for various data management tasks related to assigned KNEQAS schemes, ensuring data integrity and operational efficiency.

1. Enter and reconcile data from approved PT production worksheets and registers, linking scheme, round, batch, and PT item identifiers.
2. Record quantities produced, approved for dispatch, dispatched, and remaining from authorized source records, flagging discrepancies to the production team.
3. File technical records from laboratory personnel, including quality control and batch release documentation, ensuring all required fields and approvals are present.
4. Maintain verified participant and facility records in the relevant KNEQAS system, using scheme-specific identifiers and approved enrolment procedures.
5. Prepare enrolment lists and round trackers, identifying and referring duplicate, incomplete, or inconsistent records for resolution.
6. Prepare dispatch lists and labels from approved allocation records, reconciling participant identifiers, PT item codes, and quantities before dispatch.
7. Maintain dispatch and receipt trackers, documenting delivery queries, missing items, and replacements authorized by the supervisor.
8. Update assigned production consumable and panel inventory records from verified receipts and issue documents, reporting shortages or discrepancies.
9. Enter authorized paper submissions where necessary and verify electronic and hardcopy records for completeness, correct identifiers, and consistency with source documents.
10. Follow up on missing or incomplete submissions through approved channels, maintaining a dated query and correction log.
11. Preserve original submissions and the audit trail for corrections, referring technical discrepancies to the responsible scheme officer.
12. Prepare validated summaries of production, dispatch, participation, result submission, and outstanding queries for supervisor review.
13. Compile approved performance data and track receipt of corrective action documentation, noting that technical staff are responsible for interpretation and closure decisions.
14. Support document control, audit preparation, and retrieval of scheme records under the applicable PT provider quality system, referencing ISO/IEC 17043:2023 for HIV serology.

1. Hold a Diploma in biological sciences or a related field; a Bachelor’s degree is an advantage.
2. Possess at least one year of data management experience within a busy laboratory environment.
3. Proficient in using databases, spreadsheets, and electronic records; familiarity with KNEQAS electronic PT systems is desirable.
4. Demonstrate knowledge of data verification, confidentiality, document control, and laboratory safety; prior PT workflow experience is an added advantage.
5. Exhibit accuracy and strong attention to detail, along with analytical and problem-solving skills.
6. Possess clear oral and written communication abilities.
7. Demonstrate sound organizational skills and effective deadline management.
8. Capable of teamwork, flexibility, and working independently with appropriate escalation.