Senior Assistant Office Administrator

JKUAT Enterprises Limited is a state corporation fully owned by JKUAT, dedicated to creating and commercializing quality solutions and products through research, consulting, training, and innovation. The company aims to transform individuals and institutions across Africa by enhancing entrepreneurial activity through technological research and providing practical solutions.

The Senior Assistant Office Administrator is responsible for ensuring the security of office equipment, documents, and records. Key duties include recording and transcribing dictation, processing data, managing e-office systems, and organizing meetings, workshops, conferences, and seminars. The role also involves operating office equipment, handling correspondence, attending to visitors and clients, managing telephone calls, enquiries, and appointments, and handling protocols and travel itineraries. Additionally, the administrator manages office petty cash and guides and supervises lower secretarial personnel.

1. Ensure the security of office equipment, documents, and records.
2. Record dictation in shorthand and transcribe it into typewritten form.
3. Process data and manage e-office systems.
4. Plan and organize meetings, workshops, conferences, and seminars.
5. Operate various office equipment.
6. Respond to correspondences and manage incoming and outgoing communications.
7. Attend to visitors and clients, handling telephone calls, enquiries, and appointments.
8. Manage protocols and confirm travel itineraries.
9. Handle office petty cash.
10. Guide and supervise junior secretarial personnel.

1. At least four (4) years of relevant work experience in the public or private sector.
2. Minimum KCSE C- (minus) or equivalent.
3. Higher Diploma.
4. Passed Typewriting III (minimum 50 w.p.m.)/Computerized document processing III from KNEC.
5. Passed Shorthand III (120 w.p.m.) from KNEC.
6. Passed Business English III/Communications I from KNEC.
7. Passed Office Management III/Office Administration and Management III from KNEC.
8. Passed Secretarial Duties II from KNEC.
9. Passed Commerce II from KNEC.
10. Completed a Supervisory Course lasting not less than two (2) weeks from a recognized institution.
11. Proficiency in computer applications.
12. Demonstrated results in managing office and administrative services.
13. Good communication skills.
14. Meet the provisions of Chapter Six of the Constitution.
15. Strong analytical skills.
16. Strategic and innovative thinking.
17. Strong interpersonal skills.