Administration Support & Security Advisor

German School Nairobi is hiring an Administration Support & Security Advisor to join their Administration Department.

The Administration Support & Security Advisor will provide cross-functional operational, administrative, and organizational support across the school while also overseeing and advising on security-related matters. The role involves workflow coordination, compliance follow-up, operational efficiency, risk mitigation, emergency preparedness, and security awareness across the organization.

Administration & Operational Support

• Provide administrative and operational support to the Head of Administration and various departments
• Coordinate cross-departmental workflows and administrative processes
• Support office organization, workflow optimization, and operational efficiency initiatives
• Assist in facility management, procurement coordination, and purchasing processes
• Coordinate school activities, visitor programs, and official functions
• Handle communication between departments and external service providers
• Maintain accurate records, documentation, and confidential information

Procurement & Logistics Coordination

• Coordinate procurement processes with relevant departments
• Consolidate departmental order requests and ensure submission accuracy
• Support receipt, verification, and distribution of delivered goods and shipments
• Assist in supervising unloading and distribution of school supplies

Security Advisory & Risk Management

• Serve as the school’s operational Security Advisor
• Support security standards, emergency preparedness, and risk mitigation measures
• Coordinate with security stakeholders, emergency responders, and service providers
• Conduct security audits, assessments, and incident follow-ups
• Organize security awareness sessions, drills, and inductions
• Monitor and support school access control procedures 

• Diploma or Degree in Administration, Security Management, Operations Management, Business Administration, or a related field
• Experience in administration, operations coordination, event management, security coordination, or related roles
• Experience working in an international or educational environment is an added advantage

Skills & Competencies

• Strong organizational and coordination skills
• Ability to manage multiple workflows and stakeholders
• Excellent communication and interpersonal skills
• High level of discretion and confidentiality
• Strong problem-solving and operational management abilities
• Ability to work independently and collaboratively
• Good understanding of operational security and emergency preparedness principles