Accountant

MSI Reproductive Choices Kenya is an NGO registered in Kenya, serving as a local implementing partner for MSI Reproductive Choices, a UK charity. They provide quality sexual and reproductive healthcare, family planning, and other women’s health services to vulnerable women, aiming to prevent unwanted births and reduce deaths from unsafe abortions.

The Accountant will be responsible for ensuring that financial reports are timely and accurate, and that departments adhere to standards for sound planning and management of the organization’s finances. This role aims to help achieve long-term financial sustainability and supports the primary goal of preventing unwanted births, ensuring individuals have the right to choose when to have children. This is a short-term position.

1. Record and replenish petty cash float, including receiving reimbursement claims, verifying reports, preparing expenditure worksheets, posting expenses to SUN, and preparing reimbursement requests.
2. Manage and reconcile staff receivables by processing advance requests, preparing payment requisitions, generating accurate EFT & Mpesa payment documents, reviewing and posting approved surrender documents, reconciling staff debtor accounts, preparing aged debtor listings, and sending monthly reminders for overdue balances.
3. Process and record ad-hoc staff-related requests such as claims and reimbursements.
4. Perform bank reconciliation and post Pillar 3 Debtor Payments, including preparing assigned monthly bank reconciliation statements, following up and resolving outstanding amounts, posting and allocating received payments, and activating accounts with nil balances for new order processing.
5. Review and document rejection claims by analyzing insurance feedback to identify root causes, sharing complete appeal documentation with insurers, tracking responses, sending write-off requests for agreed liabilities to the Finance Director, and following up on appealed claims for timely reconsideration and payment.
6. Prepare clear appeal justifications supported by validated claim documentation.
7. Collaborate with the Head of Finance Operations (HFO) to improve processes and efficiency, maintain clear and organized documentation for audit and reporting, identify systemic gaps driving claim rejections, communicate corrective guidance to centers, recommend and support targeted training interventions, clarify insurer guidelines, and ensure consistent interpretation to reduce repeat rejections.
8. Participate in month-end review and closure activities.
9. Participate in stock take exercises.
10. Participate in asset verification exercises.
11. Prepare phased budgets, Budget vs Actuals (BVAs), and reports for assigned projects.
12. Perform any other duties as assigned.

1. Bachelor’s degree in finance or a related field from a recognized institution of higher learning, or a CPA qualification.
2. Experience working with any ERP system; working knowledge of Inflow and SUN is an added advantage.
3. Minimum of three years of work experience in accounting, either in the private sector or an NGO.
4. Possess excellent data entry and processing skills.
5. Good organizational skills.
6. Ability to influence and communicate effectively.
7. Ability to work with minimum supervision.