Finance Assistant

Adeso is a pioneering African social enterprise with global influence. Rooted in Africa for over 30 years, we are working toward a decolonised world where people thrive through their own resourcefulness and tenacity.

The Finance Assistant will support NEAR financial operations within the Nairobi office by managing day-to-day finance tasks, including preparing purchase orders, processing invoices and payments, reconciling accounts, tracking expenditures, and ensuring compliance with organizational policies, procedures, and donor requirements. The role will contribute to accurate financial record-keeping, timely reporting, and efficient support to audits and month-end close processes.

1. Maintain and update the Navision cashbook daily, ensuring balances are accurate and up to date.
2. Review payment requests before disbursement to ensure completeness, proper coding, required approvals, and budget availability.
3. Assist in reconciling bank, cash, and other balance sheet accounts, and accurately post transactions into Navision.
4. Process supplier invoices, staff expense claims, travel advances, and reimbursements in a timely manner.
5. Maintain organized and complete financial records, including invoices, receipts, vouchers, and supporting documents.
6. Prepare and process journal entries, payment vouchers, and receipts in the Navision system.
7. Conduct monthly reconciliations of payables, staff travel advances, and other assigned accounts.
8. Support monthly financial close activities and ensure deadlines are met.
9. Ensure all financial transactions are processed in line with Adeso policies, procedures, and donor compliance requirements.
10. Verify that supporting documentation for payments is complete, accurate, and properly filed.
11. Support adherence to internal controls in payment processing, recording, and reconciliation.
12. Assist in monitoring financial documentation to ensure audit readiness at all times.
13. Support internal and external audits by retrieving required documents, invoices, payment vouchers, and project support documentation.
14. Assist in tracking and following up on audit findings and recommendations outlined in management letters.
15. Provide finance documentation and schedules as needed for reporting and review purposes.
16. Support the management of supplier contracts, ensuring they are properly documented, renewed, or closed as appropriate.
17. Ensure supplier payments are processed on time and in accordance with approved procedures.
18. Liaise with Finance Manager and suppliers to resolve payment or documentation issues promptly.
19. Work closely with the Operations team to ensure withholding VAT is accurately processed and remitted on time.

1. Degree in Accounting, Finance, Business Administration, or equivalent; qualified accountant preferred.
2. Minimum 1 years in finance/accounting roles with exposure to budgeting, reporting, and compliance.
3. Proven experience in financial analysis, forecasting, and donor budget management.
4. Strong proficiency in Microsoft Office and financial analytics tools.
5. Experience in donor budgeting/reporting and basic understanding of donor compliance requirements.