Finance Assistant

Secours Islamique France (SIF) is an NGO founded in 1991, dedicated to social and humanitarian assistance and development aid globally. It operates under Islamic values of solidarity and human dignity, adhering to humanitarian principles of neutrality, independence, and impartiality.

This role involves supporting the sound financial management, accounting, and archiving processes for the Kenya and Somalia mission of Secours Islamique France (SIF). The Assistant is crucial for ensuring that all financial transactions, documentation, and reporting are accurate, timely, and fully compliant with SIF's internal policies, donor stipulations, and relevant Kenyan legislation.

1. Ensure adherence to SIF financial policies, procedures, standard operating procedures, donor requirements, and applicable tax regulations.
2. Maintain adequate operational cash, including petty cash, through timely bank withdrawals and assist with cash movements.
3. Safeguard the cash box and Finance Safe.
4. Verify all cash vouchers and supporting documents for completeness, accuracy, proper authorization, and compliance before processing payments.
5. Record all cash transactions daily in the ERP cash books for KES, USD, and EUR, and update the Nairobi cash books.
6. Monitor staff advances and ensure their timely liquidation with complete supporting documentation.
7. Conduct and prepare daily, weekly, and monthly cash counts and reconciliations.
8. Follow up with other bases to ensure timely cash counts and document submission, then review and reconcile their monthly cash books.
9. Manage the systematic filing and archiving of all Finance documents, both in hard copy and electronic formats.
10. Process bank payments when the Finance Officer is absent and assist with bank books and reconciliations.
11. Support the preparation for monthly, biannual, and annual accounting closures.

1. Hold a Bachelor’s degree (BA, BCom, BBM, or equivalent) in Finance, Accounting, Business Administration, or a related discipline.
2. Possess at least two years of relevant experience in finance or accounting support, preferably within an NGO or humanitarian organization.
3. Demonstrate knowledge of cash management, taxation, and compliance.
4. Be proficient in Microsoft Word, Excel, Outlook, and internet-based systems.
5. Experience with ERP accounting software is considered an advantage.